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To apply send your resume to:

 

Via email to: cedarburgfestivals@yahoo.com, ATTN: Administrative Assistant

 

Or

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Via snail mail:

Festivals of Cedarburg

P.O. Box 406

Cedarburg, WI, 53012

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No Phone Calls Please

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Job Description – Administrative Assistant

Reports to Festival Executive Director

 

Festivals of Cedarburg, Inc., a non-profit organization, is seeking a part-time administrative assistant to help with office work and organizing 5 festival events in Cedarburg.  Candidates must have ability to work 15 hours a week and have mandatory availability to work the full weeks prior to each festival, the weekends of, and a few days post festival.  A general schedule of working Tuesdays through Thursdays is preferred.  Hourly wage starts at $10/hour.  Festivals will pay ½ of your monthly cell phone bill.  You will receive reimbursement for festival-related expenses including mileage.  No other benefits are provided.

 

The individual should be able to perform administrative and clerical duties.  We are looking for an applicant that is a reliable and responsible team player with a strong attention to detail.  The perfect candidate will be incredibly organized, self-directed, creative, hardworking, resourceful, able to work under pressure and meet deadlines.  Applicants must be versatile, adaptable, and comfortable working in a team environment.  This person should also have the capacity to deal with multi-dimensional tasks, along with the ability to establish strong working relationships.

 

General Duties: 

  • Administrative tasks

  • Schedule meetings

  • Order and purchase supplies

  • Handle general correspondence via email

  • Answer phones

  • Process accounting and billing

  • Manage deliveries 

  • Maintain our storage area, keep organized and supplied with inventory

  • Maintain databases and files

  • Keep office clean and organized, sweep, dust, garbage, storage as necessary

  • General support of all festival activities as needed

 

Festival Operations:

  • Point of contact during the festival week

  • General copying and filing

  • Manage raffle item solicitation as needed

  • Oversee festival mailings and deliveries

  • Volunteer coordination

  • Errands as needed

  • Manage the return of equipment to the storage

  • Assist in maintaining storage and inventory

  • Assist with taping the street before a festival 

  • Assist with set up on Friday before event

  • Assist with planning all other aspects of the festivals as needed

  • Other duties as assigned 

 

Position Requirements:

  • Valid Driver’s License

  • Reliable transportation

  • Ability to lift 40lbs

  • Be on feet for long hours during festival weekends

  • Ability to do multiple levels of steps while carrying equipment

  • Ability to get City of Cedarburg bartender’s license (18+ years old)

  • Strong Mac computer skills that include Microsoft Word, Excel, and PowerPoint programs

  • Photoshop skills is a plus but not necessary

  • Event background is a plus but not necessary