FESTIVAL INFORMATION

Festivals of Cedarburg is proud to host its annual festivals held in the streets of historic downtown Cedarburg, WI. Festivals welcome more than 250,000 attendees and visitors annually and over 300 artists/vendors participating in each Strawberry Festival and Wine & Harvest Festival!

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2024

Strawberry Festival, June 22-23rd

Wine & Harvest Festival, September 21-22nd

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PLEASE READ CAREFULLY! 

This application is for the following types of vendors:​

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• Amusement/Kids Activities- Street performers, kids activities, bounce houses, bumper boats, mobile activities, face painting, etc 

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SERVICE BASED BUSINESS MUST APPLY AS A FESTIVAL SPONSOR - examples include home improvement, insurance, vacation planning, medical providers, etc. We do encourage sponsors for the park location. If you are unsure where to apply, please contact office staff at 262-377-3891

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IMPORTANT DATES 2024: 

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Jan. 1st - Applications for artists, vendors, food vendors, entertainers are available online. *NOTE applications are juried on a first come and first serve basis, spaces may fill up prior to deadline date of March 15th. We encourage you to apply as soon as possible in January.

 

March 15 - Jury  application deadline for Strawberry Festival and/or dual applicants (for both Strawberry Festival and Wine & Harvest Festival)
 

March 22 - Notification of acceptance or rejection deadline for all Strawberry Festival only and dual applicants to both Strawberry Festival and Wine & Harvest Festival​

 

May 1 - Contracts with booth payment and all forms due

 

May 15 - Strawberry Festival waitlist applicants notified if necessary

 

June 1 - Jury application deadline for Wine & Harvest Festival only

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​Approx. June 3rd vendor tags mailed, load-in information emailed

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July 15 - Wine & Harvest contracts with booth payment and all forms

 

July 22 - Wine & Harvest waitlist applicants notified

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STRAWBERRY FESTIVAL​

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Saturday, June 22 | 10am - 6pm 

Vendor load 7am- Can stay up overnight

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Sunday June 23 | 10am - 5pm 

Vendors may not break down area prior to 5pm

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NEW in 2024:

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JURY PROCESS AND FEES - this is the only application for both Strawberry Festival and Wine & Harvest Festival 2024 (there will NOT be another time later in the year). Applications and fees are being implemented due to an overwhelming amount of interest in performing at the festivals.

FEES

• $20 jury fee single festival (either Strawberry Festival OR Wine & Harvest Festival)

• $35 for both Strawberry Festival and Wine & Harvest Festival

 

Fees are due at the time of application and are non-refundable. Applications will not be processed until the jury fee is received. Those who apply to both festivals and are accepted into Strawberry Fest are automatically accepted into Wine & Harvest Fest.

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BOOTH INFORMATION

FEES  

• Amusement operator fees are $375 for the weekend for a 30’x30’ area. If you require more space you will be assessed an additional fee

• Entertainment vendors (face painting, etc) are $125 for a 10x10 booth

• Electricity is limited and is available for a fee. This must be indicated on the jury application.

• Water hook-up is not available. 

• Booth fees are nonrefundable. No exceptions made. 

 

ELIGIBILITY

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Overview

Festivals of Cedarburg welcomes applicants in the following categories to use this application to apply:  Cedar Creek Park children’s amusement vendors. If you are an artist, musical group, food truck or vendor, please refer to the drop-down menu to find the correct application.

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Festivals of Cedarburg reserves the right to refuse or reject an incomplete application, or any products we feel are not appropriate for the integrity of the Festivals. The sale of weapons, alcohol, or tobacco is prohibited. Decisions made by Festivals of Cedarburg staff are final.

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APPLICATION AND JURY PROCESS

Application and images submitted are reviewed and judged by an anonymous jury. Selection is made based on a number of criteria that they apply when looking at vendor applications, including but not limited to; duplication, too many accepted vendors of similar product, space allowance and if the jury feels the product doesn't fit with the festival atmosphere. Submissions that do not meet eligibility requirements (see Eligibility, above) will not be accepted.

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ACCEPTANCE

​Festivals of Cedarburg can accept upwards of 140 vendors to participate in each Strawberry Festival and Wine & Harvest Festival. Acceptance decisions are final. Up to 50 vendors may be waitlisted. Please refer to important dates listed above. 

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DIGITAL IMAGES OF ITEMS
Four (4) digital images that accurately represent the scope of work to be exhibited must be submitted with the vendor's online application form. Vendors must also submit one (1) booth image. Booth images/set up are taken into account during the jury process.

 

Accepted vendor application images may be used for festival publicity purposes. All vendors will be credited if their images are used (vendors will be tagged if social media handles are provided in application). 

 

SETUP 

• You will be assigned a spot within the park based on area size needs and electricity needs. Please make note on the application the square footage you will need for your activity. 

• ALL ACTIVITIES IN THE PARK ARE STAY-UP OVERNIGHT (YOU CAN LEAVE YOUR SET UP OVERNIGHT). NOTE: THERE IS NO PARK SECURITY OVERNIGHT, BUT CEDARBURG POLICE DEPARTMENT MAKES ROUNDS THROUGHOUT THE NIGHT. LEAVING ITEMS IS AT VENDOR’S OWN RISK.

• All booths must be weighed down with a minimum 50lb weight per side. Vendors must supply their own weights. NOTE: Use sandbag or water weights, not tent pole circular weights as tents blow away. Tent stakes will not work for booths as they are located on cement, stakes are fine on grassy areas. FOC is not responsible for damaged or blown over tents.

• Electricity is NOT available. Vendors must request electrical hook-up or provide their own generator.

• Vendors must supply all of their own tents, tent walls, chairs, tables, etc. 

• While specific booth spaces cannot be requested, every attempt will be made to honor previous participant booth locations. 

• No sharing of booth spaces is permitted.    

• Load-in begins at 7am on Saturday morning. 

• Vendors must be in their booths and set up by 10am on Saturday and Sunday.  

• Booth permits are required to be posted and visible at all times in booth

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EXPECTATIONS FOR PARTICIPANTS 

Please practice patience and understanding with everyone at this fun art and community festival. During set-up, the days of the event, and take-down, vendors are expected to behave respectfully toward all event staff, volunteers, their fellow vendors, and festival guests. If any vendor is observed to be disrespectful, Festivals of Cedarburg reserves the right to refuse participation in subsequent events. It is MANDATORY that each participant read and sign the Festivals of Cedarburg Code of Conduct in order to participate.

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TAX AND INSURANCE INFORMATION

Applicants who are accepted into the festivals are required to provide a completed Wisconsin Temporary Sales form and proof of event insurance with minimum coverage of $300,000. A SSN or FEIN is required of all participating applicants in compliance with the Wisconsin Department of Revenue Temporary Events Program. Artists not conforming to Wisconsin Department of Revenue regulations may not exhibit. Contracts cannot be processed until all required materials (contract, booth fee, tax form, proof of insurance, code of conduct) are received.

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We require a minimum of 300K insurance for your booth, you can check your home owner or renters insurance or you can get affordable temporary insurance:

https://www.actinsurance.com/

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CORRESPONDENCE

Unless special arrangements have been made with Festivals of Cedarburg, correspondence (including acceptance) will be sent to the email address provided through the online application system. It is the responsibility of the vendor to check their email regularly. PLEASE notify Festivals of Cedarburg of changes to email addresses or contact info/mailing address. THIS IS IMPORTANT AS WE SEND PERMITS VIA USPS MAIL.

COMPLIANCE 
Images submitted on application for jurying must be representative of the items exhibited at the festivals. During the festivals, Festivals of Cedarburg staff have the authority to require that any items deemed not consistent with the submitted material, ineligible (see Eligibility, above), or otherwise inappropriate, be put away.

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SECURITY 
Security is not specifically provided overnight. However, the Cedarburg Police Department patrols the festival grounds overnight. For this reason it is imperative that artists display their COMPLETED vendor permit in their booth in case of an overnight emergency. Festivals of Cedarburg and its partner groups are  not liable for vendor’s items or property.

PETS
Per City of Cedarburg ordinance 7-14-1 of the Festivals Celebration Permit: Prohibition of Animals, pets are NOT allowed in the festival grounds or Cedar Creek park for special events. Non-service animals will be asked to leave the event.

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REFUND POLICY

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ATTENDANCE AND REFUNDS  

The accepted vendor or vendor representative must be present both days of the festival and personally manage her or his booth. Once a vendor has accepted, no application or booth fee refunds will be granted for vendors who withdraw from the show. The event will be held rain or shine. In case of severe inclement weather, no refunds will be given.

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FESTIVALS OF CEDARBURG is a 501(c)3 nonprofit organization who's mission is to work toward sustaining a vital and healthy business and retail community by showcasing the city’s attributes, encouraging tourism, fostering civic, cultural, and educational interests.

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