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Oktoberfest Vendors 


 

Festival Information 

Oktoberfest 2024

Saturday Oct 5: 10am-8pm*

Sunday Oct 6: 10am-5pm

Marketplace open 10am-5pm both days

 

Willkommen to Oktoberfest 2024! Ozaukee County's favorite festival celebrating all things German and more! This family-friendly festival plays host to German musical performers and dancers, provides authentic German cuisine and performances by the Milwaukee Glockenspiel group, the recently expanded Marketplace (City Hall lawn as well as Community Center parking lot) is a crowd favorite. Festivals of Cedarburg welcomes Foxtown Brewing as Mainstage Sponsor and they will be returning with their bier garden again this year.  We welcome you to apply as one of the vendors listed below. We are especially interested in vendors with German related goods and crafts. 

THIS FESTIVAL IS CURATED - The goal is to have a diverse offering of products with a solid mix of established vendors and new-to-the-scene vendors, as well as to keep from over saturating any one category.  

​THIS APPLICATION IS FOR Oktoberfest 2024 vendors:

MAKERS (ex. candles, soap, spices)  

ART/CRAFTS (ex. handmade cards, knitted objects, jewelry)  

PRODUCE ARTISIAN (ex. honey, flowers, farmers )   

RESELLER (ex. imported goods, non hand-made)  

**PLEASE NOTE THAT WE WILL NOT ACCEPT THE FOLLOWING:

  • FOOD TRUCK OR RESTAURANT FOOD VENDORS

  • POPCORN/KETTLE CORN 

  • LEMONADE VENDORS

 

Fees:

  • $10 non-refundable application fee is required with application. ​

  •  Booth fees are $100 for ONE 10x10 space. You are allowed to purchase up to two spaces, space allowing. Booth fees are nonrefundable. No exceptions made. 

 

 

BOOTH SPACES AND SETUP - NOTE: Booths will be in the City Hall lawn or in the Community Center parking lot.

  • Single booth spaces are 10’ x 10’, double booth spaces are 10’ x 20

  • Tents larger than your selected booth area are not permitted.   

  • Booth spaces are on blacktop/cement or in grassy area. Your contract will indicate which area you will be in.

  • All booths must be weighed down with a minimum 50lb weight per side. Vendors must supply their own weights (sandbags or water weights, not pole circular weights). Tent stakes will not work for booths located on cement. FOC is not responsible for damaged or blown over tents.

  • Electricity is NOT available

  • Vendors must supply all of their own tents, tent walls, chairs, tables, etc. 

  • While specific booth spaces cannot be requested, every attempt will be made to honor previous participant booth location

  • No sharing of booth spaces is permitted

  • Load-in/set-up is on Friday, Oct 4 beginning at 4pm.  Vendors should plan to setup their tents etc on Friday. Vendors may bring in their merchandise beginning at 7am on Saturday morning.

  • Vendors must be in their booths and set up by 10am on Saturday and Sunday.

  • Booth permits are required to be posted and visible at all times in booth.

  • There are no festival specific parking areas. Vendors will need to park on city streets.

IMPORTANT DATES 2024: 

April 1st - Applications are available online

 

May 1st – Application deadline

 

May 15th – Vendors notified via email of application acceptance or rejection. Up to 10 vendors may be put on a waitlist. Contracts will be sent to accepted vendors at this time as well. 

May 31st – Vendor contract with booth payment and all forms due. If a vendor fails to submit items by due date their space will be forfeited to a waitlisted vendor.

 

June 1st – Waitlisted vendors notified regarding participation

 

Mid – September – Vendor load-in information and festival rules sent via email.

ELIGIBILITY 


OVERVIEW
Festivals of Cedarburg welcomes applicants in the following categories to use this application to apply: makers, resellers, and produce artisians

 

Festivals of Cedarburg reserves the right to refuse or reject an incomplete application, or any products we feel are not appropriate for the integrity of the Festivals. The sale of weapons, alcohol, or tobacco is prohibited. Decisions made by Festivals of Cedarburg staff are final. 

 

EXPECTATIONS FOR PARTICIPANTS 

Please practice patience and understanding with everyone at this fun art and community festival. During set-up, the days of the event, and take-down, vendors are expected to behave respectfully toward all event staff, volunteers, their fellow vendors, and festival guests. If any vendor is observed to be disrespectful, Festivals of Cedarburg reserves the right to refuse participation in subsequent events. It is MANDATORY that each participant read and sign the Festivals of Cedarburg Code of Conduct in order to participate.
 

PROCESS AND FEES


APPLICATION AND JURY PROCESS
Applications submitted are reviewed by Festivals of Cedarburg. Selection is made based on a number of criteria when looking at vendor applications including quality of items, presentation, attractive booth set up, and price point. Exclusions can include but are not limited to: duplication (too many accepted vendors of similar product), space allowance, and if the vendors product doesn't fit with the festival atmosphere. Submissions that do not meet eligibility requirements (see Eligibility, above) will not be accepted.

ACCEPTANCE
Festivals of Cedarburg can accept up to 50 vendors/booth spaces to participate in Oktoberfest. Acceptance decisions are final. Up to 10 vendors may be waitlisted. Please refer to the important dates listed above. 
 

DIGITAL IMAGES MERCHANDISE/BOOTH SET UP
Four (4) digital images that accurately represent the products to be sold must be included with the vendor's online application form. Vendors must also submit one (1) booth image. Booth images are taken into account during the jury process.

 

Accepted vendor application images may be used for festival publicity purposes. All vendors will be credited if their images are used (vendors will be tagged if social media handles are provided in application).
 

TAX AND INSURANCE INFORMATION
Applicants who are accepted into the festivals are required to provide a completed Wisconsin Temporary Sales form and proof of event insurance with minimum coverage of $300,000. A SSN or FEIN is required of all participating applicants in compliance with the Wisconsin Department of Revenue Temporary Events Program. Artists not conforming to Wisconsin Department of Revenue regulations may not exhibit. Contracts cannot be processed until all required materials (contract, booth fee, tax form, proof of insurance, code of conduct) are received. 

 

We require a minimum of $300K insurance coverage for your booth, you can check your home owner or renters insurance or you can get affordable temporary insurance:

https://www.actinsurance.com/



CORRESPONDENCE
Unless special arrangements have been made with Festivals of Cedarburg, correspondence (including acceptance) will be sent to the email address provided through the online application system. It is the responsibility of the vendor to check their email regularly. PLEASE notify Festivals of Cedarburg of changes to email addresses or contact info/mailing address. THIS IS IMPORTANT AS WE SEND BOOTH PERMITS VIA USPS MAIL.

COMPLIANCE 
Images submitted on application must be representative of the items exhibited at the festivals. During the festivals, Festivals of Cedarburg staff have the authority to require that any items deemed not consistent with the submitted material, ineligible (see Eligibility, above), or otherwise inappropriate, be put away.  
 

PRINTS AND REPRODUCTIONS  
Per federal statute, the Festivals of Cedarburg is not liable for copyright infringement by artists, and it is the legal responsibility of every artist to comply with all applicable copyright and intellectual property laws.

SECURITY 
Security is not specifically provided overnight. However, the Cedarburg Police Department patrols the festival grounds overnight. For this reason, it is imperative that artists display their COMPLETED vendor permit in their booth in case of an overnight emergency. Festivals of Cedarburg and its partner groups are not liable for vendor’s items or property. 

PETS
Per City of Cedarburg ordinance 7-14-1, Festivals Celebration Permit: Prohibition of Animals, pets are NOT allowed in the festival grounds or Cedar Creek park for special events. Non-service animals will be asked to leave the event.

REFUND POLICY

ATTENDANCE AND REFUNDS  

The accepted vendor or vendor representative must be present both days of the festival and personally manage her or his booth. VENDORS CANNOT START PACKING UP BEFORE 5PM ON SUNDAY.

Once a vendor has accepted, no application or booth fee refunds will be granted for vendors who withdraw from the show. The event will be held rain or shine. In case of severe inclement weather, no refunds will be given.

FESTIVALS OF CEDARBURG is a 501(c)3 nonprofit organization whose mission is to work toward sustaining a vital and healthy business and retail community by showcasing the city’s attributes, encouraging tourism, fostering civic, cultural, and educational interests.

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